Project Coordinator

KBC Advisors has an opening for a Project Coordinator in their downtown Seattle office.

Position Description: Preparing clear, concise and accurate recommendations for each transaction including: researching market demographics, coordination of leasing information, and assisting in preparation of financial analysis for client-ready presentations.

  • Organize/edit transaction documents, including leases, contracts and listings, to ensure that all parties have copies of required documents.
  • Abstract leases and write proposals with direction from senior brokers, ensuring communications are well conceived, responses are appropriate, writings clear and concise, and content and tone are consistent.
  • Uses aggregate data from multiple sources to create a complete analysis, improvement and/or recommendation(s). Reviews the accuracy of information provided and responds to requests.
  • Responsible for preparing agendas and materials for client meetings and making written and oral presentations.
  • Track progress of each project against goals, objectives, approved budgets and approved timelines.
  • Maintains version control of project schedules, and project documentation.
  • Report status and variances, if any. Create action plan to meet objectives and schedules, working closely with brokers to ensure appropriate and timely follow-up.
  • Regularly interface with clients, building owners, property managers and real estate brokers.
  • Schedule travel and prepare market tour packages for client meetings.
  • Manage the development of presentation materials with marketing team.
  • Perform complex ad hoc projects, as requested by brokerage team.

Preferred Qualifications: Strong written and verbal skills. Positive, innovative approach to problem solving. Able to present ideas in a clear, understandable and organized manner; negotiate, and modify opinion to reach the objectives of the team / client.

  • Exceptional organizational skills in database management, departmental projects and communication within and between departments.
  • Ability to exercise judgment and discretion and to cope with shifting priorities, difficult situations and deadlines.
  • Detailed oriented and a strong communicator that can work independently in a fast paced, ambiguous environment.
  • Demonstrated interest in a career in the real estate industry.
  • Education and Experience: A Bachelor’s degree with a minimum of 2 years work experience required, preferably in commercial real estate. (residential real estate experience will not be considered as previous real estate experience) Expert level in Microsoft Office, Word, Excel, PowerPoint and working knowledge of SharePoint and database software preferred.
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